How spreadsheets and workarounds affect tenement management.

Tenements and titles are the foundations of exploration and mining companies and management of them affects the value and market perceptions of the company.  The management and administration of these titles and tenements deal with asset life cycles, reporting requirements, many deadlines, statutory commitments, and legislative changes, intricately interwoven with other functions of the business such as geology, environment, engineering, land access, safety, legal and finance, let alone the different array of Government departments across local, state and federal levels.  

Loss of Tenure is often listed as high to very high on the companies risk register yet surprisingly, the day-to-day management of tenements still has some companies using spreadsheets as databases. 

Disadvantages of using spreadsheets

Whilst spreadsheets are quick and easy to create, they are error-prone, don’t permit analysing, are static, unintuitive, don’t track data, or follow flow paths dependent on the jurisdiction.  Unless all your tenements and titles are on the same schedule, with the same requirements, tracking them will require a LOT of effort – there are just too many variables to rely on a spreadsheet, increasing your risk of loss of tenure.  

Spreadsheet usage for tenement management is also highly dependent on the tacit knowledge of your current staff, so should you have any staff turnover, you may find yourself with a spreadsheet that takes a lot of time to decipher, or at worst, is rendered useless.  Similarly, with ‘work arounds’ in some tenement software that doesn’t cater to the state it is being used in, you can end up with data in odd places, just because it doesn’t fit anywhere else, once again, jeopardising your meeting deadlines.

Common excuses for still using spreadsheets include, “We’ve always done it that way and it has been fine”, “We don’t have that much data”, “It’s hard to learn new software, and there is a lot of data that we’d have to transfer to a database” and “It’s too expensive”. Whilst all of those may be true, PX4 software is very intuitive and easy to learn and has free product support.  We will help you load your data in the back end so you don’t have the data entry, and pricing is dependent on the number of tenements and jurisdictions you have.  Reduce your risks.  Operate a system that will allow your company to grow its assets and manage them efficiently and effectively.

How we can help

PX4 has been tailormade by experienced tenement managers who wanted a cloud-based, multi-jurisdictional, responsive, and reliable solution that reduced ‘work arounds’ encountered with other tenement management software, reduced costs, and risk. Western Australia and Queensland jurisdictions are operational and we are getting great feedback from very happy clients and agents.  Meanwhile, we are working feverishly to bring you the additional jurisdictions as quickly as we can.

The most frequent feedback we are getting is that upper management is happy at the cost savings, giving more money back to exploration and development budgets where they should be.  Tenement managers are thrilled with the layout, ease of management, alerts, and the ability to see at a glance, the upcoming workload over the year.  ‘It’s allowing me to do my other projects that I just never get time to do’ said one Tenement Manager.

Arrange a FREE TRIALl and we will upload your current information for you so you can get straight into comparing the system to how you are operating at the moment.  All you need is your work email and NO CREDIT CARD!  Check out our pricing – if you are currently using another tenement management program, you WILL have money to keep in your pocket.  Don’t hesitate to contact us if you have any queries.  

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